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How do I address a 'no past performance' situation in a federal proposal?

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Hey everyone,

I'm looking at a federal Request for Proposal (RFP) for grounds maintenance at a VA clinic, NAICS 561730, opening in 30 days. It's a total small business set-aside. My company has a solid track record with commercial and city contracts here in Jacksonville, maintaining large complexes like apartment communities and parks. We've got 9 employees, all the right equipment, and great references.

The problem is, we don't have any direct federal past performance. I've been told that for federal contracts, commercial work doesn't always count the same, even if it's similar in scope and size. I'm trying to figure out how to structure the past performance volume. Should I just list my commercial contracts and hope for the best, or is there a way to highlight how that experience directly translates to federal requirements? What's the best approach when you have no federal past performance?

asked Jordan P. First-year bidder, landscaping and grounds · Jacksonville, FL · 410 rep

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When you have no federal past performance, emphasize the relevance of your commercial and city contracts by directly aligning them with the federal Request for Proposal (RFP) requirements. The Federal Acquisition Regulation (FAR) Part 15.305(a)(2) states that past performance evaluations should consider the recency and relevance of the past performance, including performance on commercial contracts, and that the source of the past performance information may include customer surveys, and other questionnaires. This means your commercial work is absolutely relevant. Create a table in your past performance volume that lists each project. For each project, include the client name, contract value, period of performance, and a brief description of the scope. Most importantly, in a separate column, explicitly map the services performed in your commercial and city contracts to the specific requirements detailed in the RFP's Performance Work Statement (PWS) or Statement of Objectives (SOO). For instance, if the RFP asks for weekly lawn mowing, highlight your commercial contracts where you provided weekly lawn mowing for similar acreage. Use client testimonials that speak to your reliability and quality, especially those that mention meeting deadlines and adhering to specifications, as these qualities are highly valued in federal contracting. Focus on quantifiable achievements, like reducing maintenance costs or improving service delivery times for your commercial clients.

answered Jo R. Freelance proposal writer · Denver, CO · 720 rep

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Sign up to answerCite the FAR clause or procurement code where you can.