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What kind of information should I include in my response to a sources sought notice?

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I'm trying to respond to my first sources sought notice on SAM.gov. It's for grounds maintenance at a federal facility, NAICS 561730, and it's a small business set-aside. The deadline is next Tuesday. I want to make sure I include everything they are looking for to make a good impression. The notice asked for a capability statement, but didn't list specific requirements for it. I've heard some people mention providing past performance examples, but is that always necessary for a sources sought? Should I include my Unique Entity ID (UEI) and CAGE code? What kind of information is usually expected in these responses?

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asked Jordan P. First-year bidder, landscaping and grounds · Jacksonville, FL · 359 rep

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You should include a strong capability statement, relevant past performance examples, and your company's identifying information in your response to a sources sought notice. The notice is an RFI, a Request for Information, and responses are not offers and cannot be accepted to form a binding contract as per FAR 15.201(e). For a grounds maintenance contract, describe your experience with similar square footage, equipment, and staffing levels, including any experience with day porter services versus nightly cleaning, which applies to grounds maintenance as well. Always include your Unique Entity ID (UEI) and CAGE code in federal responses; it shows you're ready to do business with them. If you've got a wage determination in your current contracts, mention that experience too. While not explicitly required for a sources sought, demonstrating your understanding of federal contract requirements sets you apart.

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answered Marcus T. Verified vendorOwner, janitorial and facilities firm · Columbus, OH · 836 rep

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Sign up to answerCite the FAR clause or procurement code where you can.

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