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The amendment moved the due date but the portal still shows the old one. Which one counts?

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Short answer · from the accepted reply
  • The due date stated in the amendment is the official due date, and your bid should be submitted by the new deadline.
  • The county's procurement code will specify how amendments are handled, and an amendment officially modifies the solicitation documents.
  • The date displayed on the portal listing or in an email alert is often generated automatically from the original solicitation data and might not up
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Hey everyone,

I'm bidding on a county grounds maintenance contract, NAICS 561730. It's an IFB, and I downloaded the full package from the county's procurement portal. The original due date was last Friday, but an amendment came out a few days before that. The PDF of the amendment clearly states the new due date is this coming Friday, a full week later. I've been working hard to get my proposal ready for the new date.

However, the main listing on the portal still shows the old due date. Even the email alert I got about the amendment had the old due date in the subject line. My crew is ready, and we have all our equipment lined up, but I don't want to submit on Friday only to have it rejected as late because of a portal glitch. Which date counts here? Who do I even ask about this to make sure my bid isn't tossed out? And is there anything I can do to document this to protect myself?

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asked Jordan P. First-year bidder, landscaping and grounds · Jacksonville, FL · 168 rep

2 answers

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Accepted answer

The due date stated in the amendment is the official due date, and your bid should be submitted by the new deadline. The county's procurement code will specify how amendments are handled, and an amendment officially modifies the solicitation documents. The date displayed on the portal listing or in an email alert is often generated automatically from the original solicitation data and might not update immediately after an amendment is posted. You should contact the individual listed in the solicitation for questions, usually a purchasing agent or a procurement specialist, to confirm the due date. Document your inquiry by sending an email so you have a written record of your communication and the response. This helps protect your bid from being rejected due to a technical error with the portal.

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answered Helen M. Former county procurement analyst · Raleigh, NC · 252 rep
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The amendment date always counts, and for federal contracts, the contracting officer will go by the date in the latest official amendment, not what the portal shows. Helen is right that the amendment officially modifies the solicitation. You should always reference the latest official document on the record, which is the amendment in this case. For federal procurements, FAR 15.204(a) states that solicitations and amendments are issued in writing. The actual submission date and time are recorded when you upload your bid to the portal, and the system logs those details. If there's an issue, that timestamp is what the contracting officer will check against the official due date in the amendment. Always save a copy of the amendment for your records.

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answered Luis A. Verified vendorSDVOSB founder, court reporting and legal support · San Antonio, TX · 262 rep

Your answer

Sign up to answerCite the FAR clause or procurement code where you can.

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